How many times have you been to a training or conference room and found out it’s booked?

Well if you’re wondering how to add a room list to your Outlook calendar, we’ve created an easy step-by-step guide.

How to add a room list to Outlook Calendar:

1. Open Outlook Calendar
2. a. Look for the ‘+Add’ button on the top menu
3. b.Or Right Click on My Calendars on the left bar and Choose +Add Calendar
4. In the drop down menu, click ‘From a room list’
5. In the pop up, select the room calendar you’d like to view
6. Double click the room and press ok
7. The calendar will appear on the right hand side of your screen

 

If you’re more of a visual learner, check out our step-by-step guide below:

1. Open Outlook Calendar. You can find this on the left hand side of the menu, highlighted in red on the image below.

2. a. On the top menu, look for the ‘+Add’ button or See step 2b if you can't find this button

2b. or Right Click My Calendars and Choose Add Calendar:

3. From the drop-down menu, select ‘From Room List’.

4. A list of rooms that can be added to your Outlook Calendar will be listed here.

5. Double click the room calendar you’d like to open and press ok.

6. On the right hand side of your screen, you’ll see the room has been added to your calendar.
   
   But how can you remove it?
   
   On the left hand side of your screen, you can deselect the room. In this example, I would deselect ‘Training Room’.

7. You’ve now added a room to your Outlook Calendar, and learnt how to hide the calendar when it’s no longer required.